Event Payments, Review Policies, Download Forms
Payment Methods Accepted: Cash, Check (30 days prior to event), PayPal (Visa, Mastercard), and CashApp
Policies:Mission: The HeartLight Community Event Venue is a community outreach program of HeartLight Spiritual Center, a 501(c)(3) nonprofit religious organization. We offer our beautiful, sacred space for occasional life events—such as weddings, baby showers, memorials, and other special gatherings—to help foster connection, celebration, and joy within our local community. By providing this space, we aim to make meaningful moments accessible to more families while increasing awareness of HeartLight’s mission. All proceeds are reinvested into property upkeep and directly support HeartLight’s ongoing spiritual work.
Payment Schedule: To secure an event date, a 50% deposit is required at the time of booking. The remaining balance, along with the Venue Care Retainer, is due 30 days prior to the event. Events that are not paid in full by this deadline may be subject to cancellation. Payments may be made by cash, check, credit card, PayPal, or CashApp. Cancellation Policy: All cancellations made 90 days or more prior to the event are subject to a 25% cancellation fee based on the total rental amount. Cancellations made within 90 days of the event date are not eligible for refund. Venue Care Retainer: HeartLight requires a $250 Venue Care Retainer (Security Deposit), due with the final payment 30 days before the event. This retainer covers potential cleaning needs, damages, or issues requiring staff support. The retainer is fully refundable within 14 days following the event, provided the venue is left in satisfactory condition (same condition as received). Scheduling Notes: To allow the event center to run smoothly time reserved for weddings and events is from arrival to departure. This includes outside vendors requiring time to setup/tear down. There is no additional setup time or cleanup time beyond the contract terms. Audio/Visual Use HeartLight offers a full range of A/V options including amplified mics for officiants, readers and musicians, standard or custom ceremony music, video of ceremony and/or streaming of ceremony. Any use of A/V requires on-site A/V Coordinator @ $50 per hour. Outside Vendors: You may use outside vendors for your wedding/event. Vendors may be required to sign an Outside Vendor Agreement and provide proof of insurance. Outside food is allowed. Items Included: Up to ten - 6’ rectangular tables with up to 50 chairs are part of the rental. Round tables are available for rent for an additional fee (round tables are included in higher packages). Decorations: Décor must be free-standing, and nothing may be attached to walls or ceilings. The Light House and Sanctuary have 7’9” ceiling heights. Confetti is not permitted on the property, and battery-operated candles must be used in place of open flames. Alcohol: Wine, Beer and Champagne is acceptable. We do not have a liquor license, therefore, Liquor (anything that needs to be purchased at an ABC Store) requires an ABC One-time Event Permit. 4-6 Week processing and $50 fee to obtain the permit from NC ABC COMMISSION. Hours: We accept rentals from 8 Am to 11 PM. Personal Private Showings are by appointment only. Noise: HeartLight is located in a residential neighborhood. Following Mecklenburg guidelines, sound must be no greater than 85 Decibels and must stop by 9 on weekdays and 11 on weekends. |
To use PayPal: (Including Visa/MC etc.)
To Use CashApp:
Event Center Downloadable Information and Forms:INFORMATION AND PLANING PACKETS:
Event Planning Package w Floor Plans - PDF Outside Vendor Agreement - PDF |